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Welcome to the Novant Health IRB electronic submission portal
*** ANNOUNCEMENT ***
The eProtocol system is currently experiencing an error preventing the creation of all approval or acknowledgement letters. The error has been reported to Key Solution's customer support. If you received an automated email indicating that a recent submission was approved but have not seen an approval letter posted to the Attachments page of your study, one will be posted as soon as possible after the error is resolved. If approval confirmation is needed for a sponsor, please reach out to the Novant Health IRB office. We apologize for the inconvenience.
Registration
Registration and activation is a multistep process. Please use the [Register] button on the right to begin. This login and password are not linked to the Novant Health network or the Dimensions/Epic medical record system. Novant Health team members are encouraged but not required to use their corporate ID (abc123) as their user ID. After your registration request is submitted, an IRB coordinator will review it for completeness and need for access. Before your user account is activated, the IRB must have on file a copy of your resume or curriculum vitae and a current certificate showing human subjects research training from CITI. Once those are obtained, you will receive an email containing a link to set up an initial password.
CITI Human Subjects Research Training
The Novant Health IRB requires that all research personnel complete human subjects research training from CITIprogram.org. Training from other sources such as NIH are not accepted. Users should select affiliation with “Novant Health” and choose the appropriate learner group based on your position or type of research being conducted. Novant Health team members must affiliate with “Novant Health” and complete that curriculum. If non-Novant Health research personnel have current CITI training through affiliation with another institution, that training may be accepted on a case by case basis upon review of your course completion report. Good Clinical Practice (GCP) training is also available to all users but not required for access to the IRB submission system.
Meeting and Submission Schedules
IRB meetings take place for the Greater Winston-Salem Market on the first Thursday of the month. Meetings for the Greater Charlotte Market are held on the third Thursday of the month. Initial submissions which require full board review should be submitted three weeks prior to the IRB meeting date.
Troubleshooting
- Chrome is the recommended browser.
- Pop-ups must be enabled.
- Do not use the “Back” or “Forward” buttons of your web browser. This may result in your being signed out of the system.
- If you find that your dashboard is not displaying your studies properly, try clearing your browser’s cache and history.
- For other problems, please contact the IRB office at 336-718-9670.
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